Overview
Trcker Payouts handles the full commission lifecycle: accrual, review, payment sync, and partner visibility. No spreadsheets, no manual reconciliation.
How It Works
1. Automatic Accrual
When a conversion is attributed to a partner, the commission amount is calculated based on your program's payout rules (flat rate, percentage, or tiered) and added to the partner's balance.
2. Balance Review
Navigate to Payouts > Balances to see:
- Current balance per partner
- Pending vs approved commissions
- Payout history
- Minimum payout thresholds
You can approve, hold, or adjust individual commission line items before initiating a payout.
3. QuickBooks Online Sync
Connect your QBO account in Settings > Integrations > QuickBooks. Once connected:
- Approved payouts create a Bill in QBO mapped to the partner as a vendor
- Payment status syncs back to Trcker when the bill is paid in QBO
- No double-entry or manual data transfer required
4. Partner Visibility
Partners see their earnings in the Partner Portal:
- Real-time commission accrual
- Payout status (pending, approved, paid)
- Historical payout records
- Downloadable statements
Payout Rules
Configure payout rules in Settings > Payouts:
| Setting | Description | |---------|-------------| | Payout frequency | Monthly, bi-weekly, or on-demand | | Minimum threshold | Minimum balance required before payout (e.g., $50) | | Hold period | Days to hold commissions before they become payable (e.g., 30 days for refund windows) | | Currency | USD (additional currencies coming soon) |
Commission Types
| Type | How it works | |------|-------------| | Flat rate | Fixed dollar amount per conversion (e.g., $5 per sale) | | Percentage | Percentage of sale amount (e.g., 10% of order value) | | Tiered | Rate increases at volume thresholds (e.g., 10% for first 100 sales, 15% after) |
API Access
`
GET /api/v1/payouts?partnerId=xxx&status=pending
POST /api/v1/payouts/approve
`
FAQ
What payment methods are supported? Trcker syncs approved payouts to QuickBooks Online, where you can pay via ACH, check, or any method QBO supports. Direct payment processing is on the roadmap.
Can partners see pending commissions? Yes. Partners see real-time accrual in the Partner Portal, along with the status of each commission (pending, approved, paid).
What happens if I reverse a conversion? The associated commission is automatically deducted from the partner's balance. If the partner has already been paid, the reversal appears as a negative balance on their next payout.
Are there transaction fees? No. Trcker charges 0% transaction fees on payouts. You only pay your QBO processing fees.