Payouts

What "Payouts" means in Trcker

A payout is a record of money you owe (or have paid) to a partner for the approved conversions they drove during a billing period. Every payout in Trcker follows a four-step lifecycle:

| Status | What it means | |---|---| | Draft | Created from partner balances. Not yet approved by an operator. Can be cancelled. | | Approved | An operator approved the draft. Ready to be paid out. | | Paid | Payment was recorded with a method and optional reference/notes. Conversions in the period are marked "paid." | | Cancelled | The draft or approved payout was cancelled before payment. |

The Payouts page

The Payouts tab on each brand workspace ships three sections:

1. KPI strip — Owed to partners (total unpaid balance) · Pending approval (draft payouts waiting) · Paid this month.
2. Pending payouts — A table of partners with approved, unpaid conversions grouped by partner. Each row shows conversion count, revenue, amount owed, and last-paid date. Click "Create Payout" on any row to generate a draft for that partner.
3. Payout history — Every payout record (draft, approved, paid, cancelled) with status pills. Click any row to open the detail rail.

Running payouts

Click Run payouts in the top bar to create draft payouts for all partners with unpaid balances at once. Drafts are safe — they can be approved, modified, or cancelled before any payment is recorded.

For a single partner, click Create Payout on their row in the Pending payouts table.

Approving and paying

1. Click a draft payout in the History table to open the detail rail.
2. Click Approve to move it to the approved state.
3. Click Mark Paid to expand the payment form. Select the payment method (PayPal, ACH, Venmo, Zelle, Wire, Check, Other), enter an optional transaction reference and notes, then confirm.
4. Once marked paid, the conversions in that period are updated to "paid" status.

QuickBooks sync

If your brand has a QuickBooks Online integration, use Sync to QuickBooks to batch-sync all paid, unsynced payouts. Trcker creates a Vendor (if needed) and a Bill for each payout in your QBO account.

Exporting

Click Export CSV to download a CSV of all paid payouts for your records.

Payment methods

Trcker tracks the payment method on each payout record for your reference. Supported methods:

• PayPal
• ACH / Bank Transfer
• Venmo
• Zelle
• Wire Transfer
• Check
• Other

These are labels only — Trcker does not process payments directly. Record the method and transaction reference after you send the payment through your preferred channel.

API access

The Payouts API supports programmatic balance queries and payout management:

`` GET /api/brands/{brandId}/payouts — List all payouts POST /api/brands/{brandId}/payouts — Create payout(s) PATCH /api/brands/{brandId}/payouts/{payoutId} — Approve, mark paid, or cancel GET /api/brands/{brandId}/payouts/balances — Per-partner unpaid balances GET /api/brands/{brandId}/payouts/export — CSV export ``

FAQ

What payment methods are supported? Trcker records the method you used (PayPal, ACH, wire, etc.) for your reference. It does not process payments directly. Sync approved payouts to QuickBooks Online for bill payment through QBO's supported channels.

Can I undo a payout? Draft and approved payouts can be cancelled. Once marked paid, a payout cannot be reversed — the associated conversions are permanently marked "paid."

Are there transaction fees? No. Trcker charges 0% transaction fees on payouts.